Last updated: 05 March 2026

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CareerGenie, Inc. ("CareerGenie", "we", "our", or "us") respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, disclose, and safeguard information when you:

• Visit www.careergenie.app

• Use the CareerGenie web application

• Use the CareerGenie Chrome Extension

• Use any of our recruiting, sourcing, outreach, or AI-powered hiring tools

• Interact with us as a recruiter, employer, hiring team member, or candidate

By using our services, you agree to the practices described in this Privacy Policy.

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1. Who We Are

CareerGenie is a recruiting technology platform that helps employers and recruiting teams identify, organize, and engage talent more effectively using AI-assisted workflows.

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Our services include:

• AI-assisted recruiting

• talent pipeline management

• candidate outreach tools

• sourcing integrations

• browser-based recruiting tools (including our Chrome extension)

 

CareerGenie operates globally and may process personal data from users located in multiple jurisdictions.

 

2. Information We Collect

We collect information in several ways depending on how you interact with CareerGenie.

 

2.1 Information You Provide

When you use our platform, we may collect:

 

Account Information

• Name

• Email address

• Company name

• Job title

• Account credentials

• Billing information (if applicable)

 

Recruiting Data Submitted by Employers

Employers and recruiters may upload or input information about candidates, including:

• Candidate name

• Professional profile information

• Resume or CV data

• Contact information

• Role pipeline status

• Recruiting notes and communications

 

Recruiters are responsible for ensuring they have a lawful basis to process candidate information.

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2.2 Information Collected Through the Chrome Extension

The CareerGenie Chrome Extension helps recruiters identify and manage candidates while browsing professional profiles online.

 

When enabled, the extension may access:

• publicly visible professional profile data

• name

• job title

• company

• work history

• profile URL

• profile metadata necessary to identify a candidate

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The extension only operates on pages where it is active based on user action and consent.

We do not collect passwords, private messages, or hidden profile data.

 

2.3 Automatically Collected Data

When you use our website or platform we may automatically collect:

• device information

• browser type

• IP address

• operating system

• usage activity

• session logs

• interaction with platform features

 

2.4 Cookies and Tracking Technologies

CareerGenie uses cookies and similar technologies to:

• authenticate users

• maintain sessions

• analyze platform performance

• improve user experience

• prevent fraud

 

You may control cookies through your browser settings.

 

3. How We Use Information

We use personal information to:

 

Provide Our Services

• operate the CareerGenie platform

• manage candidate pipelines

• generate outreach suggestions

• support recruiting workflows

 

Improve Our Platform

• improve AI matching

• optimize product performance

• analyze feature usage

 

Communicate With Users

• respond to support requests

• send product updates

• notify users about important account changes

 

Security and Fraud Prevention

• protect our systems

• detect misuse or unauthorized access

 

Legal Compliance

• comply with applicable laws

• respond to lawful requests from authorities

 

4. How We Share Information

We do not sell personal data.

We may share information with:

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Service Providers

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Third-party vendors that support our services, such as:

• cloud hosting providers

• analytics services

• infrastructure providers

• email delivery services

These providers process data only to provide services to CareerGenie.

 

Employers and Recruiters

Candidate information may be visible to the employer or recruiting team that added the candidate to their pipeline.

CareerGenie acts as a data processor for employer-submitted recruiting data.

 

Legal Requirements

We may disclose information if required to:

• comply with legal obligations

• respond to lawful requests

• protect rights, safety, or security

 

Business Transfers

If CareerGenie is involved in a merger, acquisition, financing, or sale of assets, personal data may be transferred as part of that transaction.

 

5. Data Retention

We retain personal data only as long as necessary to:

• provide our services

• maintain recruiting records

• comply with legal obligations

• resolve disputes

 

Recruiters may delete candidate records from their pipelines at any time.

 

6. Data Security

We implement industry-standard safeguards to protect personal information, including:

• encrypted data transmission (HTTPS)

• access controls

• authentication protections

• monitoring and logging

• secure cloud infrastructure

 

However, no system can guarantee absolute security.

 

7. International Data Transfers

CareerGenie operates globally.

Your information may be processed in countries outside your jurisdiction, including the United States and other regions where our service providers operate.

 

We implement safeguards consistent with applicable privacy laws for international data transfers.

 

8. Your Privacy Rights

Depending on your location, you may have the right to:

• Access

• Request a copy of the personal data we hold about you.

• Correction

• Request correction of inaccurate information.

• Deletion

• Request deletion of your personal data.

• Data Portability

• Request transfer of your data.

• Restrict Processing

• Request limitation of how your data is processed.

• Object to Processing

• Object to certain uses of your data.

• Withdraw Consent

• Where processing relies on consent.

 

To exercise your rights, contact us at: support@careergenie.app

 

9. Candidate Data and Recruiter Responsibilities

Recruiters using CareerGenie are responsible for ensuring they have a lawful basis to collect and process candidate information.

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CareerGenie provides infrastructure to manage recruiting workflows but does not independently verify candidate consent.

 

Candidates may contact us to request removal of their data.

 

10. Chrome Extension Data Practices

The CareerGenie Chrome Extension:

• operates only on authorized pages

• accesses profile information necessary for recruiting workflows

• does not access private messages or login credentials

• does not track browsing activity outside supported pages

• does not sell collected data

 

Chrome Web Store policies require extensions to limit user data collection strictly to features described to users.

 

11. Children's Privacy

CareerGenie is not intended for individuals under the age of 16.

We do not knowingly collect personal information from children.

If we learn we have collected such information, we will delete it promptly.

 

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically.

 

If we make significant changes, we will notify users through:

• our website

• the platform

• email notifications

 

The "Last Updated" date at the top reflects the most recent revision.

 

13. Contact Us

If you have questions about this Privacy Policy or our data practices, contact: privacy@careergenie.app